[Procurement Notice] Request for Proposal (RFP): Appointment of Event Organiser for ASEAN AI Summit 2025

Eligibility Criteria: Qualified Organisations Should Have:

1. Experience & Track Record
   1. Proven experience in organising large-scale technology, AI, or innovation summits.
   2. Strong track record in managing high-profile events with government officials, industry leaders, and global stakeholders.


2. Industry Knowledge & Network
   1. In-depth understanding of AI, digital transformation, and emerging technologies.
   2. Established network with AI thought leaders, policymakers, tech investors, and industry players.
   3. Capability to secure top-tier speakers, panelists, and moderators from leading AI institutions and companies.


3. Financial & Resource Capability
   1. Strong financial standing and ability to manage a multi-million-dollar event budget.
   2. Access to a skilled team of event professionals, including project managers, marketing specialists, and technical support teams.
   3. Experience in securing sponsorships and partnerships from corporate and government stakeholders.


4. Operational & Logistical Competence
   1. Expertise in venue selection, stage production, branding, and technical setup for hybrid or in-person events.
   2. Ability to manage VIP protocols, security, and hospitality for high-level government and corporate attendees.
   3. Proven success in handling registration systems, ticketing, and event technology platforms.


5. Marketing & PR Strategy
   1. Strong marketing and communication strategy to drive audience engagement.
   2. Experience in handling digital marketing, media relations, and public relations.
   3. Ability to create high-impact content, promotional campaigns, and press coverage.


6. Compliance & Regional Alignment
   1. Registered as a legal entity with proper business licenses and event management accreditation.
   2. Strong understanding of ASEAN markets, cultures, and business ecosystems.