Request for Quotation (RFQ): Executive Digital Leadership Programme (EDLP) Appreciation Dinner 2026

Eligibility Criteria (Qualified vendors should have):

• Experience & Track Record
  • Proven experience in organising and managing formal dinners, appreciation events, corporate functions, government events, or other high level engagements.
  • Strong track record in managing events involving senior government officials, C-suite executives, programme participants, industry leaders, and other distinguished guests.
• Event Management Capability
  • Ability to develop and manage the overall event concept, programme flow, timeline, run sheet and event coordination.
  • Capability to coordinate effectively with MyDIGITAL Corporation, the venue, suppliers, contractors and other relevant stakeholders.
  • Access to an experienced event management team, including project managers, event coordinators, stage managers and technical personnel.
• Operational & Logistical Competence
  • Expertise in venue coordination, floor planning, seating arrangements, stage setup, decorations, branding and overall event ambience.
  • Ability to manage guest registration, seating arrangements, hospitality and ushering requirements.
  • Experience in coordinating event setup, rehearsals, on-site operations, dismantling and post-event activities.
  • Capability to manage audio-visual systems, lighting, sound, multimedia presentations and other technical requirements.
• VIP, Protocol & Hospitality Management
  • Experience in handling VIP and protocol arrangements involving senior government officials and corporate leaders.
  • Ability to coordinate VIP arrival, reception, seating, holding rooms and other protocol requirements.
  • Capability to ensure professional guest management and hospitality throughout the event.
• Creative, Branding & Production Capability
  • Ability to propose a suitable creative concept and event theme aligned with the objectives and image of the Executive Digital Leadership Programme (EDLP).
  • Experience in developing event branding, stage design, backdrop, decorations, digital displays and related event materials.
  • Ability to deliver a professional and high-quality event experience appropriate for an executive-level appreciation dinner.
• Financial & Resource Capability
  • Sufficient financial and operational capacity to undertake the event requirements within the approved budget and agreed timeline.
  • Ability to manage multiple vendors, suppliers and event-related expenditures efficiently.
  • Availability of sufficient manpower, equipment and resources to ensure smooth event delivery.
• Compliance & Professional Standards
  • Registered as a legal business entity with the relevant licences and registrations required to provide event management services in Malaysia.
  • Demonstrated commitment to professional standards, workplace safety and compliance with venue and regulatory requirements.
  • Ability to comply with MyDIGITAL Corporation’s procurement, administrative and reporting requirements.
• Relevant Government and Corporate Event Experience
  • Familiarity with government protocol, corporate etiquette and requirements for official functions.
  • Previous experience working with government ministries, agencies, government-linked organisations or established corporations will be an advantage.